Digitisation and document management is key to the efficient running of any organisation. Many physical documents and backups, such as paper and microfilm are kept in storage, rarely used and are becoming obsolete. Deterioration can also cause documents to be unreadable over time and unforeseeable circumstances can destroy the backups.
Digitisation can help with security, compliance, environmental impact, accessibility and disaster recovery. Once documents are digitised, you can use the digital files to save your organisation time, money and office space. They can be easily tracked and retrieved and access can be traced or limited.
Our digitisation experience spans many different Industries and collections, from micro-organisations and charities to public sector and large corporations. We have the knowledge and expertise to bring your business documents into the 21st century.
Need more convincing? Check out our blog post on how digitisation can help your organisation.
document scanning & Shredding
Hundreds of boxes or a few files, our scanning service can help clear out that office space, making access to company documents secure and efficient. We can dispose of any sensitive documents, shredding in compliance with strict standards and data protection.
We scan accounts, legal documents, medical & HR records and everything else.
Scans are exported as searchable PDFs, creating smarter, work efficient digital documents.
Double sided and colour scanning at no extra cost.
All digital files are transferred via a secure web service.
We shred any documents you do not need back.
We are registered with the Information Commissioners Office for Data Protection.
Our prices work on an economy of scale, which means the more you scan the lower the cost per scan.
Digital files can be kept for 30 days by The Image Cloud as a backup.
Our specialised microform scanners can digitise all forms of microfilm, including 16mm and 35mm, microfiche, in jackets or loose and aperture cards. Our stringent Q.A. checks ensure that quality standards are kept high.
Microfiche, aperture cards, 16/35mm roll film, Jacket Film, 16mm Cartridge Film (ANSI & M-Type).
Scan in colour and greyscale.
Export to TIFF, PDF/A, JPEG or Searchable PDFs using Optical Character Recognition.
Scanning up to 600PPI resolution.
Not sure what type of microform you have? View our guide.
digital and physical Archival consultations
If you are looking into digitising and backing up documents but do not know which ones to digitise, we can provide advice on best practise and things to consider when starting a digital archive. We can also undertake a digitisation feasibility survey for your organisation.
Why Choose Us?
Qualified Archive Professionals
Our staff have over 10+ years of experience in the industry, including working in archives and on specialised digitisation projects as Archivists. We view each project as if it were our own and treat it that way also. With our industry knowledge, we can help make sure your digitised collection is integrated with your current document management system. So you have peace of mind that your collection is in the right hands.
Condition Checks & Q.A.
We always record conditions of items when delivered, during the digitisation process and after to give you peace of mind. Digitised files are checked at numerous stages and equipment is calibrated before each batch is started. All of this is recorded for progress and accountability.
Cost Effective Services
As our mission states, we want everyone, from households and SMEs to charities and larger organisations to have access to high quality, cost effective scanning and digitisation services no matter what the budget. Whether an organisation needs a collection of 10000+ pages digitised for a more efficient workflow or an individual has a single photo they want scanned. Our services are designed to suit any budget.
Minimal Environmental Impact
The Image Cloud is aiming to have zero impact on the environment and as a company that uses energy in our processes from lights to scanners to shredders, we wanted to do something about it. Since June 2018 our energy provider is now supplying us with electricity from renewable sources only.
Depending on the documents, media or physical items, it’s not always wise to transport these collections to other locations, it may even be a case of security vs risk and we understand that. So we can provide a cost effective on site service, which would save your organisation time and effort to train staff or take them off of their current duties. Even if you just need an extra pair of professional hands for a digitisation project we can help.
Friendly and Helpful Staff
We pride ourselves on our customer service and are happy to answer any questions you may have in regards to our services and digitisation, feel free to reach us through our social media, email and online contact form. If you are not sure what type of digitisation you need, we will help guide you through your options to make sure you have the right service for your budget.